Minutes of the Community Meeting February 12, 2024 6:00 p.m.
Location of Meeting: Manton Volunteer Fire Department
Present at Meeting: Board members: Janet Jensen, Joanne Paquin-Sproul, Chelsey
Snethen, Hal Sawyer.
Attending: Dan Douglas, Priscilla Tupper, Paul Crabtree, Tom Carrier, Regina
Bell, Skip Polacchi, Thelma Polacchi, Bob Tipton, Drew Barnhart, Kyoung Kim,
John Wilson, Robert Strawn, Gayle Ameche, Jeff Jerrigen, Madeline Meyer,
BettyKay Pilcher, Ken Pilcher, Pat Dwyer, Susie Diemer, Stan Holzen, Trey Hiller.
The meeting was called to order at 6:04 p.m. by Janet Jensen.
Approval of Nov. 13, 2023 minutes, motioned by Pat Dwyer, 2nd by Robert
Strawn, no objections.
I. Speakers: Dan Douglas, Wildfire Mitigation Specialist, spoke to the group
about becoming a Firewise Community. Dan has been assisting groups for 17
years and has helped certify 17 communities. Part of his job is to make sure that
we do our part to make our homes fire safe. Two benefits with becoming recog-
nized are in attaining grants and getting home owner’s insurance. Dan will be
contracted by MFSC to complete and submit the forms for becoming Firewise.
II. Drew Barnhart, Project Manager, Tehama Co. Resource Conservation District,
spoke about current work being done on So. Powerhouse Rd. and Manton
School Rd. as well as new ingress/egress clearing on Forward Rd which will be
covered by $8500 from the Title III grant money for MFSC. He spoke about
170 acres total that are signed up for mastication work. He is applying for an-
other PG&E grant in August for 75k.
III. Joanne gave update about Lassen Fire Safe Council grant and the work that is
now scheduled for Wilson Hill Rd.
IV. Ken Pilcher gave an update on the Manton Valley Radio Communication Sys-
tem. He talked about how the radios were used the night before for an emer-
gency situation. People who were interested in training signed up with him.
V. MFSC put the discussion before the community members about changing the
date of the quarterly meetings so that we can include someone from our very
important Manton Volunteer Fire Dept. It was unanimous that we change our
meetings to the 3rd Tuesday of each Quarter. Bob Strawn made the motion and
BettyKay Pilcher made the 2nd motion.
VI. We once again let the community members know that Manton Fire Safe Coun-
cil has a vacancy for Secretary on our board! Being the Secretary means taking
minutes at the quarterly and necessary Board meetings. Anyone who would like
to contribute your time towards a valuable goal, please contact us: https://
mantonfiresafecouncil.org/contact-us
VII. Treasurer’s Report:
Chelsey Snethen reported that as of 2/12/2024 our checking account has
$12,500 and our savings (for water tank maintenance has $2800.
VIII. Open Discussion- Trey Hiller gave a report from Battle Creek Watershed
Conservancy- PG&E/Battle Creek restoration and FERC- please refer to
https://www.facebook.com/battlecreekwc/with any questions.
Meeting was adjourned at 7:13 with a motion from Trey Hiller and a 2nd from
Chelsey Snethen.
*Next meeting will be April 16, 2024.
Next MFSC Meeting: February 12, 2024, 6pm at the Volunteer Fire Station
Please come join us for our next Quarterly Community Meeting on Feb. 12, at 6:00pm. at the Manton Volunteer Fire Station. Enjoy some warm homemade Sausage Tortellini soup and bread!
And hopefully, once again our wonderful Io Bonini’s baked goods! Come to our meeting and talk to your neighbors, voice your ideas, sign up to become part of a FireWise neighborhood, pick up brochures, become involved! Hopefully our Tehama & Shasta County representatives will be there
Minutes: 11/13/23
MANTON FIRE SAFE COUNCIL
Minutes of the Community Meeting
November 13, 2023, 6:00 p.m.
Location of Meeting: Manton Volunteer Fire Department
Present at Meeting: Board members: Janet Jensen, Joanne Paquin-Sproul, Chelsey Snethen, Hal Sawyer. Attending: Debbie Bell, Stephanie Dickerson, Rob McDaniel, David Sproul, Marc T., BettyKay Pilcher, Ken Pilcher, Elliott Proffitt, Trey Hiller, Wayne C. Wycoff, Heather Sharp, Rachel Branscom, Steve Branscom, Bob Cords, Paul Crabtree, Andy Smith, Monica Iognella.
The meeting was called to order at 6:00 p.m. by Janet Jensen. Approval of August, 2023 minutes, motioned by Betty Kay Pilcher, 2nd by David Sproul, no objections.
I. Speakers: Stephanie Dickerson, Project Coordinator for Tinder Smart from Tehama Co. Resource Conservation District, spoke about residents signing up for clearing that will be funded by CalFire grant- the waiting list is currently one year, 5 months. This work will be free of charge, everyone is eligible. It includes spacing out of trees, limbing, weed eating, and shaded fuel breaks. https://www.tehamacountyrcd.org/contact-us
She also spoke about the upcoming Shaded Fuel Break work starting on Dec. 4 which will be for So. Powerhouse Rd. and Manton School Rd. The goal is to clear 20 feet on sides of both roads with mastication and limbing of trees. Hal Sawyer spoke about how he and David Sproul went door-to-door where proposed work is to be done, and that there were several absentee owners. Betty Kay Pilcher volunteered to look up realtors for people who have property for sale.
II. Janet and Joanne gave update about Lassen Fire Safe Council grant and work being done on Wilson Hill Rd. Kyle Herron from LFSC let us know that he is “currently working on flagging boundaries, flagging and GPS watercourses, and creating buffers around archeological site information. Our Shingletown/ Manton Mastication program should be running into June of this year. I do not currently have a timeline from the contractor for groundbreaking work starting in Manton. As Soon As Possible is the best answer I can give.” Joanne shared the map of the work projected to be done this year.
III. Janet reported that the Title III grant through Tehama County is $19,500 which is to be split between Manton and Lake California, the 2 Fire Safe Councils that are working with RCDTC.
IV. Ken Pilcher gave an update on the Manton Valley Radio Communication System. He talked about how the radios can be helpful for work parties, reporting suspicious activities, emergency issues, fire, or evacuation. He and Rob are developing emergency scripts to be used. MFSC voted to buy more radios and to hold the training at the fire station when Ken & Rob are ready.
V. Hal gave an update on working towards becoming a Firewise community and working with Shasta County Fire Safe Council as they have been working with smaller councils. https://www.nfpa.org/education-and-research/wildfire/ firewise-usa We are waiting to hear from Dan Douglas, Lassen Fire Safe Council, on our next steps.
VI. We let the community members know that Manton Fire Safe Council has a vacancy on our board! Being the Secretary means taking minutes at the quarterly meetings, and necessary Board meetings. Anyone who would like to contribute your time towards a valuable goal, please contact us: https://mantonfiresafecouncil.org/contact-us
VII. Treasurer’s Report: Chelsey Snethen reported that our expenses for the month were $838.00 and our balance as of 11/10/2023 was $13,813.80.
Meeting was adjourned at 7:30 with a motion from Betty Kay Pilcher and a 2nd from Chelsey Snethen. Next meeting will be February 12, 2024.
Join us for the MFSC Community Meeting
Monday, November 13, 2023, 6:00 p.m.
Manton Volunteer Fire Station
Please join us for our now quarterly meeting as Manton Fire Safe Council works with Manton to become a strong Fire Safe Community! At this meeting:
1. Guest speakers:
* Stephanie Dickerson, Community Coordinator, Tehama County Resource Conservation District re: Wildfire Safety and Vegetation clearing grant from PG&E on Manton School Rd and So. Powerhouse Rd.
*Ken Pilcher & Rob McDaniel, Manton Valley Communication System- Presentation on radio system for emergency use by community members.
2. Firewise planning and updates. Home Hardening workshop planning.
3. Grants updates.
4. Report on Lassen Fire Safe Council clearing areas down Wilson Hill Road and Forward Rd.
5. Acceptance of Heather Boone’s resignation as Secretary. New position opening. Please consider joining us!
6. Treasurer’s Report. MFSC@mantonfiresafecouncil.org ; https://www.facebook.com/Manton-Fire-Safe-Council
Manton Firesafe Council Community Meeting Notes from August 8, 2022 at MVFD
MANTON FIRE SAFE COUNCIL
Minutes of the Community Meeting
August 8, 2022 6:00 p.m.
Location of Meeting: Manton Volunteer Fire Department
Present at Meeting: Board members: Janet Jensen, Joanne Paquin-Sproul, Heather Boone, Elliott Proffitt, Chelsey Snethen.
Attending: Tom Carrier, David Sproul, Phil Lee, Judy Ramos, Hal Sawyer, Cathy Sander, Paul Crabtree, Maddy Meyer, Father Innocent and Monastery guest,
Michael Lahr, Bob Cords, Marion Rocksvold, Brin Greer, Ali Meders-Knight, Mel Figueroa, Latisha Miller.
The meeting was called to order at 6:00 p.m. by Janet Jensen.
Approval of July 2022 minutes, motioned by Tom Carrier, 2nd by David Sproul, no objections.
Review of Meeting Norms.
I. Janet reported on the receiving of our 2 grants, the first one of which we have received the check for $5,000 from United Way. The 2nd is from California Fire
Foundation for $15,000 for Fire Suppression, specifically for water tanks. We now will be able to place four 5,000-gallon water tanks in Manton. We also
have a request in with SPI for 2 more tanks, which looks very positive. Janet then reported on promising talks with RCDTC (Resource Conservation District,
Tehama County) and WSRCD (Western Shasta Resource Conservation District) about grant funding for the infrastructure costs of installing the tanks. She also
reported requesting funding from both Tehama and Shasta County Supervisors with no response yet.
II. Janet then reported on the constructive communication between both Shasta and Tehama County RCD’s regarding Wilson Hill Road clearing.
III. Update on Project Clearing for RCDTC- Heather provided the group with sign up sheets for the possibility of grant funding for clearing homeowners property
up to 100 acres. This is only a possibility at this point in time. RCDTC is asking us to develop a plan only so they can submit a request for funding later this
year. See below for more information. Interested people can go to our website- mantonfiresafecouncil.org and fill out the “Contact Us” form with your information
(which will go to both Tehama and Shasta County district resource centers). Or go to our Manton Fire Safe Council Facebook page. Or come to our meetings
every 2nd Monday of the month! Brin Greer stated that she is available to help us to identify vacant landowners.
IV. Our guest speakers from TEKChico, https://tekchico.org, Ali Meders-Knight and Mel Figueroa, gave an engrossing presentation about what they do regarding
climate change adaptation and conservation management. They spoke about ecosystem balance, local resources and seed banks and planting. Their talk was
rich with ideas for disaster mitigation and future possible solutions for fire restoration.
V. Brin Greer gave a brief talk on how the Resource Conservation District Tehama County works with us and that the project plan for clearing is a “soft ask” since
the details about what kind of clearing is still not defined. She also spoke about a plan on doing a new video production of fire safety in Manton, hopefully us-
ing multigenerational families and what we have learned about fire and fire safety. She hopes to get it started this early Fall.
VI.Due to the length of the TEK presentation, we decided to bring our meeting to a close at 8:15pm. Next meeting is September 12 at 6:00pm.
United Way of Northern California Awards Grant to MFSC
Manton Fire Safe Council thanks United Way of Northern California for its generous award to help us with Wildfire Mitigation and Drought Preparedness. Thank you!
MFSC awarded a $15,000 Grant from the California Fire Foundation
The Manton Fire Safe Council has been awarded a special grant from the California Fire Foundation for preventing, preparing, and/or responding to major events
including wildfires and other disasters.
The foundation has teamed up with funding partners across the state to help local fire departments, firefighter associations, fire safe councils, and other community-based
organizations through individual grants worth up to $15,000. Funding aids grantees in helping their communities address issues that threaten millions of Californians each
year.
More information is available at cafirefoundation.org/grants
Manton Firesafe Council Community Meeting Notes from July 11, 2022 at MVFD
MANTON FIRE SAFE COUNCIL
Minutes of the Community Meeting
July 11, 2022 6:00 p.m.
Location of Meeting: Manton Volunteer Fire Department
Present at Meeting: Board members: Janet Jensen, Joanne Paquin-Sproul, Heather Boone, Elliott Proffitt, Chelsey Snethen.
Attending: Tom Carrier, Chad Stout, Regina Bell, David Sproul, Clarke Paquin, Phil Lee, Judy Ramos. Jadian Fredricks, Marion Rocksvold.
The meeting was called to order at 6:00 p.m. by Janet Jensen.
Recording of minutes approval motioned by Regina Bell, 2nd by David Sproul, no objections.
1. Updates from MFSC Committees a. Janet reported about the United Way Grant approval for $5,000 towards water tanks. We’re waiting to hear about
the date that we receive it. Tom Carrier discussed how Tank Depot out of Anderson will give a discount of $1,000 right now for the 5,000 gallon tank so
the price will be $5,000, which does not include the infrastructure. Janet proposed that we ask RCDTC for the funding to help us with that. Tom proposed
that once we get the tank we have it delivered to his house until we get the money for the infrastructure. Regina Bell made a motion that it goes to Tom’s
when we do receive the grant money, and Heather Boone seconded it, all agreed. Jadian Fredricks brought up having a map of people’s tanks in town,
and attendees reminded him that the committee had already put work in towards updating that with CalFire. After more discussion, Jadian said he would
be willing to run a pipe out to the road for water usage in the case of a fire, sometime in the winter. Within this discussion, Chad Stout talked about using
the ONX Hunt app for drop points for referencing water tanks and placement (and that CalFire uses the Avenza app), and our board added that we had just
purchased the ONX app. Tom also reminded the board that we need the legal letter for getting onto people’s property. We’ve put requests out to both
RCDTC and Lassen FSC about a format.
b. Welcome Packet Committee:Regina Bell reported that the packets are complete, with information for Tehama & Shasta Counties. Very few have been given to new
people; we are stressing to people to take one if they know anyone new to the community.
2. Joanne spoke about the Zoom meeting that she & Janet participated in with Western Shasta Resource Conservation District which included Maureen Teu-
bert, Sarah Sillar and Bradlee Moose. The emphasis was on the fact of Manton being in two counties and the importance of Tehama and Shasta RCDs
working together on large scale projects. We asked about home hardening possibilities and demonstrations. They said that their projects have been de-
veloped for quite some time, and talked about different grants to look at, as well as becoming a Firewise community. Maureen also connected us with
Shasta County Fire Safe Council.
3. Janet reported about her phone conversation on 7/11 with Kyle Kellon, a representative from PG&E. Tom Esgate had asked us to speak with PG&E about
grant money that is available for clearing. Kyle told her that “PG&E doesn’t like to accept grant money” and that “it has to go to management and that the
wheels move slowly.” He said that he would need support from the community to get that done. Tom Carrier (a retiree from PG&E) said that since grant
money has to be accountable appropriately, that they would prefer to sub contract.
4. Janet reported on the meeting that she, Joanne and Heather had with Lassen Fire Safe Council Forester, Tim Easley, Zane Peterson and Mike Evans (and
his assistant, Chuck). Tom Esgate, due to surgery, was not able to be there. We met at the Monastery of St. John on Ponderosa Way to discuss the possibility
of Biomass thinning on the 41 acres. LFSC has grant money that can be used within our WUI (Wildland Urban Interface) map so the clearing would be
free. We spoke to the brother representing the monastery about the use of Polaris as an herbicide as compared to not using preemptive spraying (10 years
vs. yearly clearing). Father Innocent will be briefed and discussion will continue. The crew also drove up Rock Creek Rd. to assess where Tom Esgate
proposed doing mastication work.
5. Elliott reported that the MFSC has purchased a Bio-Char unit https://wilsonbiochar.com that will be able to be used by the Manton community. We will
be getting it before Fall and will set up a demonstration project. Joanne suggested that we create a new committee to handle the use, demonstration
project and sign-outs.
6. Elliott and Joanne spoke about talking with Matt Iles from Farmer’s Insurance in Palo Cedro. Matt has information about how landowner’s insurance rates
can be lowered if we have recognized and verified flow of water sources. It involves working with our Fire Chief and ISO mapping, mini fire hydrants,
and flow of water. We will be setting up a meeting with parties involved.
7. Joanne reported on the success of our first Chili Cook-off/Ice Cream Social and educational fair. It was well-attended and received with enthusiasm by
Manton residents and agencies. There were booths from Tehama Co. Sheriff, CAL FIRE, Manton FSC, TGFSC, BCWSC and USFS. As well as a children’s game & activity
booth, chili dinner and raffles! We grossed $3,700 and netted $3,300. Thank you to all who contributed!
8. Chelsey Snethen gave her first report as our new treasurer. We are happy to see our bank account growing!
9. During the Open Discussion section David Sproul, our new MVFD trainee, spoke about the importance and need of people to volunteer for our Fire De-
partment. He reminded people that we only have Marion and Bob and we don’t want to lose our Volunteer Fire Department!
10. Next meeting date is August 8, 2022 at 6:00pm.
Heather motioned that meeting adjourn. Elliott 2nd. At 7:11pm.
Manton Firesafe Council Community Agenda for July 11 2022 at MVFD
MFSC COMMUNITY MEETING
July 11, 2022, 6:00 p.m.
Manton Volunteer Fire Station
All are Invited to Attend!
Please join us for our monthly meeting as we continue to build our Manton Fire Safe Council. We are making great strides towards becoming a Fire Safe Community and
could use everyone’s input and expertise!
At this meeting:
1. Reports from committees, plus identifying water sources and $5,000 grant awarded from United Way towards purchasing water tank.
2. Western Shasta Regional- meeting with Bradlee Moose and Maureen Teubert- next steps-defensible space, home hardening & demonstration event.
3. PG&E mastication and tree thinning grant.
4. Update on meeting with Tom Esgate, Lassen Fire Safe Council.
5. Bio-Char unit purchase- Elliott Proffitt.
6. Discussion with Matt Iles from Farmer’s Insurance about ISO, mapping and water sources as hydrants.
7. Report on Chili Cook-off /Ice Cream Social and educational fair.
If you are unable to attend meetings but want minutes and to be updated,
please ask to be added to our mailing list at:
MFSC@mantonfiresafecouncil.org ; or https://www.facebook.-com/Manton-Fire-Safe-Council
Manton Firesafe Council Community Meeting Notes from May 9th, 2022 at MVFD
MANTON FIRE SAFE COUNCIL
Minutes of the Community Meeting
May 9, 2022 6:00 p.m.
Location of Meeting: Manton Volunteer Fire Department
Present at Meeting: Board members: Janet Jensen, Joanne Paquin-Sproul, Renee Timmons, Elliott Proffitt.
Attending: Bradlee Moose, Josh Wilkins. Chad Stout, David Griffiths, Tom Carrier, Julie Turner, Cathy Sander, Jen Arens, Chelsey Snethen.
The meeting was called to order at 6:00 p.m. by Janet Jensen. Tom Carrier opened, Julie Turner 2nd.
Recording of minutes approved, no objections.
1. Speaker Bradlee Moose introduced herself from Western Shasta Resource Conservation District and that she is going to be a reg- istered Professional Forester. She
talked about working on the Whitmore project and that her passion is to help mitigate wild- fire risk, promote forest health, and educate those interested in
resources/opportunities that may be available. She talked about home hardening, defensible space, horizontal spacing and clear- ing and shaded fuel break guide lines.
*Chad Stout, from SPI Lassen District Vegetation Management Specialist was asked about pitch beetles and he explained that beetles are looking for sugars and if you
see that the pitch is hardened, the tree is winning. With the drought factor, trees have less fight in them. Chad can be reached at CStout@spi-ind.com
Bradlee spoke more about the Whitmore project and that contractors cannot work on something that is unpermitted. FEMA is funding the home hardening in Whitmore.
They are using an ARC GIS app for surveying, and a CA Wildfire mitigation app. People who qualify in Whitmore will be getting new roofs, screens, and clearing with de-
fensible space funding. She talked about sheds, if having 4 sides and a roof, must comply with proper distancing and hardening. Right now, there are 25 assessments in
Whitmore, with 200 next year, going towards Oak Run. There is a cost share program with a sliding scale. She mentioned that James the Tree Guy, will work for free for
clearing, his number is 530-440-4625. We also spoke to Bradlee about the need for collaboration between the counties, and possibly a demonstration project that we
collaborate on together. Bradlee mentioned that she could do an assessment for home hardening.
2. Update on United Way Grant for water tank installations: Janet reported that since the grant is for under $10,000, we are applying for a grant to purchase a 5,000 gallon
tank.
3. Updates from MFSC Committees by Elliott:
a. Water committee met with Marion and Bob to discuss locations- with dense population and making most sense, and work- ing with Sierra Pacific, the big tank would be
at Forward Rd. and Ponderosa Way, and another at Woodcutter’s Way and Rock Creek. The committee needs a legal document from us that asks for right of way.
b. Evacuation Committee: needs new lead. MVFD will work on putting new generator in fire station.
c. Welcome Packet Committee: Julie Turner spoke about what they have added to the welcome packets and about getting them out to new homeowners.
4. Joanne and Renee gave an update on the Chili Cook-off and Ice Cream Social coming up on June 4 at the volunteer fire station. Raffles coming together well and food is in good order.
5. Renee gave a Treasurer’s report and added that she will be moving at the end of June and will need a replacement. Chelsey Snethen was voted in as our new treasurer
and will be mentored by Renee in the next month. Treasurer’s report: Renee Timmons: The balance at this time is $1.957.23, our monthly expenses were $167.96 cents.
6. There was agreement from the Board that because of the Chili Cook-off on June 4, we would not have a June meeting.
Next meeting is July 11, 2022 at 6:00 p.m. The meeting was adjourned at 7:21. Julie Turner moved and Renee Timmons seconded.
Survey for Master’s Project about Prescribed Fire and Cultural Burning
Prescribed Fire and Cultural Burning Survey
The goal of this survey is to collect data about the attitudes and experiences of fire personnel and practitioners in regard to their work and knowledge in prescribed fire and cultural burning. This study is being conducted by Ashleyann Bacay, a master’s student in the Interdisciplinary Studies: Wildland Management program at California State University, Chico, with the help of her advisors Jesse Engebretson and Don Hankins.
You have received this survey because you have been identified as someone who has prescribed fire and/or cultural burning experience. You must be 18 years of age or older to participate in this survey.
Your responses will be used to analyze and provide valuable insight into how attitudes and experiences reflect and inform the implementation and practice of policies, legislation, and programs regarding prescribed fire and cultural burning activities in California. All responses will be kept confidential and anonymous. This survey should take less than 10 minutes to complete. You may request a personal copy of your responses to be sent to you at the end of the survey.
You will also have the option to enter in a drawing to win one of fifteen $10 gift cards. This drawing will take place a week after the survey closes on 06/06/2022. Winners will be notified by email. Your odds of winning will be dependent on the number of survey participants. Even though you may provide your email address in order to receive a copy of your survey results and/or entering the drawing, your responses will not be matched with your email address.
If you have any questions about the survey, please email Ashleyann Bacay at abacay@mail.csuchico.edu or email her advisors Jesse Engebretson (jengebretson@csuchico.edu) and Don Hankins (dhankins@csuchico.edu). If you have questions about the research or your rights as a participant, please email the Chico State Institutional Review Board (IRB) at irb@csuchico.edu or call them at (530) 898-3145. The IRB application number for this survey is IRB-2022-51, and was approved on 04-24-2022.
Thank you so much for your time and assistance!
Survey for Master's Project about Prescribed Fire and Cultural Burning
Manton Firesafe Council Community Meeting Notes from April 11th, 2022 at MVFD
MANTON FIRE SAFE COUNCIL
Minutes of the Community Meeting
April 11, 2022 6:00 p.m.
Location of Meeting: Manton Volunteer Fire Department
Present at Meeting: Board members: Janet Jensen, Joanne Paquin- Sproul, Heather Boone, Renee Timmons, Elliott Proffitt.
Attending: Ted James, Chad Stout, Ken and Regina Bell, David Griffiths, Stephanie Ferguson, Randy Rosan, Wayne Wyckoff, Paul Crabtree, Tom Carrier, David Sproul, Hal Sawyer, Trey Hiller, Clarke Paquin, Philip Lee, John Hudson, Chelsey Snethen, Stan Holzen, Priscilla Tupper, Gerard Minakawa, Ken and Betty Kay Pilcher, Oscar Daniels.
The meeting was called to order at 6:10 p.m. by Janet Jensen. Regina Bell opened, Ken Bell 2nd.
Recording of minutes approved, no objections.
1. Speakers from Sierra Pacific Industries Lassen District Manager, Ted James & SPI Lassen District Vegetation Management Specialist Chad Stout explained that Lassen District encompasses from Mill Creek to Latour to Old Station. Ted James began discussion regarding escape routes for fires, and that given the direction of fires going north to east, the main escape route is Rock Creek Rd, which is a public road and is maintained by the county. Addressing the main concern regarding locked gates owned by Sierra Pacific, Ted clarified that there are numerous agencies that have keys such as Cal Fire engines, Battalion chiefs, Sheriff, CHP, Fish and Game, U.S. Forestry, etc. They also discussed maintenance on the A-line andG-line road for better driving access and that SPI will be putting up reflective signage towards Viola. Ted spoke about how emergency alerts are quicker now with maps “air-dropped” to phones as well as texting alerts near properties. Also, if their contractors are on the job, they are directed to put out fires immediately. Ted also spoke about fuel breaks being located strategically for access and defensible positioning, and that requirements have changed regarding plant spacing, now being 30 feet apart. Ted said that he is “a fan of landscape level of clearing” and is an advocate of water sources used for fire suppression. There was discussion with Tom Carrier involving water tanks and helping with possible water sources as well as possible grant money and help with filling water tanks. * Ted James can be emailed at: tjames@spi-ind.com *Chad Stout, who is the management specialist specifically for fuel breaks for Manton can be emailed at: CStout@spi-ind.com
2. Update with Tehama County RCD by Janet Jensen: Janet reported that the news is not very good for Manton in that RCD would be unable to help with grant money regarding water sources but that there is interest in finding new grants. We are still pursuing getting capacity building grant monies from RCD.
3. Updates from MFSC Committees:
a. Water Sources Committee: Tom Carrier, lead, discussed the completion of inspections regarding water sources and their operational status. The board needs to come up with a revised land owner agreement letter and a non-exclusive emergency water usage letter, as well as identify various options to support funding for water resource improvements.
b. Evacuation Committee: David Sproul, lead, discussed that there needs to be further research and grant options regarding a siren or some type of emergency response for Manton. He explained that the current maps from the county are the only officially recognized maps. He also suggested that creating some type of phone tree for alerting people was wise and that community members should sign up for both Tehama and Shasta County alerts. David also said that he would like to step down from being lead of the group as he will be focusing on his next steps as a volunteer fireman.
c. Welcome Packet Committee: Regina Bell, lead, shared the magnets from Shasta County that displayed the phone number to call for information regarding burn days and emergency fire. Joanne Sproul made a motion to purchase 100, Janet Jensen 2nd. Motion approved. Regina reported that 5 baskets for Welcome Baskets have been donated by Shingletown Dollar General store and that she is working on local businesses to add donations and/or business cards.
4. Renee Timmons showed a graph of the town's survey that was mailed out 2 months ago and discussed the results. She talked about how the MFSC has already been focusing on those results that are the most important.
5. Joanne Paquin-Sproul gave an update on the Chili Cook-off and Ice Cream Social coming up on June 4 at the volunteer fire station. She talked about the RCD of Tehama County’s involvement with us with different wildfire prevention agencies being a part of the event. Renee Timmons spoke about how to enter for the Chili Cook-off. Forms will be available on our Facebook or website pages.
6. Purchase of Manton School property: Gerard Minakawa of Manton Parks gave an overview on the goals that MAPS has for purchasing Manton School from Antelope School District. He spoke about working with various community organizations in order to help pay for what it costs to maintain the property. There will be a meeting on April 19th at 6:00 at the school for all who would like to attend.
7. Treasurer’s report: Renee Timmons: The balance at this time is $2,125.19; our monthly expenses were $91.32 cents.
8. Next meeting is May 9, 2022 at 6:00 p.m. The meeting was adjourned at 7:30. Janet Jensen moved and Heather Boone seconded.
Manton Firesafe Council Community Meeting Notes from March 14th, 2022 at MVFD
MANTON FIRE SAFE COUNCIL
Minutes of the Community Meeting
March 14, 2022
6:00 p.m.
Location of Meeting: Manton Volunteer Fire Department
Present at Meeting: Board Members: Janet Jensen, Joanne Paquin Sproul, Renee Timmons, Heather Boone, Elliott Proffitt.
Attending: Regina Bell, Julie Turner, Hal Sawyer, Tom Carrier, David Sproul, Philip Lee, Clarke Paquin.
The meeting was called to order at 6:00 pm by Janet Jensen. Regina Bell opened, David Sproul 2nd. Recording of minutes approved, no objections.
II. Review of Meeting Norms:
Renee Timmons went over meeting norms that had been approved at community meeting in November, 2021.
III. Zoom call, 3/3/22, at Tehama County RCD highlights:
Janet Jensen reviewed some of the highlights from meeting that included CalFire, CA Fire Safe Council, US Forest Service, US Park Service, Lassen Park, SPI, OES, Nature Conservancy: most pertinent to our council- Key- prescribed fires (TCRCD involved); TCRCD has 50 projects going on- Roadside work in Manton included, work with SPI; Fire classes, “Burn Boss” certification open to foresters now, will have an “Institute Concept” and Burn Pile Certification.
IV. MFSC/BCWC meeting 3/10/22 update:
Janet Jensen reported that the meeting organized by Hannah Lichnerowicz was a good, productive meeting between the boards. BCWC gave an update on work they have been involved in with the Battle Creek Watershed Conservancy. MFSC answered the query about joining BCWC as fiscal sponsor as not useful as MFSC is now its own 501c3 nonprofit organization.
V. Updates from committees:
Elliott Proffitt, chair for committees, led group with a diagram of how Board works with committees. Water Group, leader Tom Carrier, explained the goals of their group- to identify and make improvements/increase water resources to support suppression of fires in the Manton community. By: 1. Establish and update existing water resources; 2. Identify different types of additional water resources and locations; 3. Identify various options to support funding for water resource improvements; 4. Make recommendations to Board on “changes” or acceptance “as is” on forms; 5.Brainstorm ways to get additional community support to accomplish goals. Evac Group, leader David Sproul, reviewed activities of group- 1. Update on Evac routes and safe zone preliminary survey; 2. Update on Horn Alarm activation evaluation at MVFS; 3. Update on Mobile Alert, email alert, reverse 911 evaluation; 4. Update contact with Sheriff/CalFire regarding maps. Welcome Packet Committee, led by Julie Turner- presented idea with mock-up of mailer to be sent to all of community, asked for input and a large magnet was suggested. Also contacting RCD about help. Baskets with flyers for new community members a great proposal.
VI. Survey Results
postponed until next meeting
VII. Task group for Chili Cook-
off postponed. Joanne Paquin Sproul said that she will begin organizing via FB and contacts.
VIII. Treasurer’s Report
Renee Timmons reported that as of beginning Feb. 2022, we had $3,783.64 in our account and after office supplies and mailer had $2,216.61 at end of February.
The meeting was adjourned at 7:50p,m. Julie Turner moved and Heather
Boone seconded.
Let’s Roam makes donation to MFSC for Chili Cook-off
Let’s Roam and is a website that focuses on connection through exploration, creating new ways for people to see the world, create memorable experiences and meet new people. Their mission is to help people discover new things, and explore the world. As we grow, every decision we make begins with our mission. They have graciously agreed to donate a variety of products for the MFSC to auction off at the chili cook-off on June 4th 2022 at the Manton Volunteer Fire Station. Here are some links to check out what they offer. Thank you Let’s Roam.
Manton Firesafe Council Community Meeting Notes from February 14th, 2022 at MVFD
MANTON FIRE SAFE COUNCIL
Minutes of the Community Meeting
February 14, 2022
6:00 p.m.
Location of Meeting:
Manton Volunteer Fire Department
Present at Meeting: Board Members: Janet Jensen, Joanne
Paquin Sproul, Renee Timmons, Heather Boone, Elliott
Proffitt.
Attending: Ken Bell, Regina Bell, Tom Twist, Paul Crabtree,
Hal Sawyer, Carl Gehassi, Jeff Jones, Trey Hiller, Tom Carrier,
Kay Zimmerman, Marge Spillman, David Sproul, Philip Lee,
Clarke Paquin, Frank Paltze, Marlo Meyer, Matt Meyer,
Madeline Myer.
The meeting was called to order at 5:59 pm on February 14, 2022, at Manton Volunteer Fire Dept. by Janet Jensen.
Recording of minutes approved, no objections.
II. Tom Twist, Shingletown Fire Safe Council: Tom Twist, opens that SFSC is one of the oldest fire safe councils in the state, and Shasta County, one of the original FSC. He has been involved in Shingletown Fire Safe Council since 2014. Tom spoke about the various programs that the Shingletown Council offers including a Special Needs Assistance Program (SNAP) which requires applicants who have failed the 4291 for Defensible Space to pass inspection with CalFire. He spoke about the new chipper that they recently bought and the large yard that they have for green waste. Tom mentioned that he is happy to be the liaison between the the Shingletown Fire Safe Council and the MFSC. Tom also talked about how their Defensible Space Program has 12 events per year, in cooperation with Shasta County, where residents (including Manton) can bring their green waste to their yard. He spoke about the SFSC having languished for several years and worked with a bigger council, the Lassen Fire Safe Council. He mentioned we should “hitch your wagon to bigger councils”. Tom talked about the WUI (Wildland-Urban Interface) grant for $9 million dollars that they received that includes Wilson Hill Road, and that the project could stretch over 4 years. He said that private owners have been and will be contacted along Wilson Hill Rd. He also spoke about biomass and forest removal, and where it will go.
III. Amendment of Conflict of Interest to By-laws- Janet Jensen asked that members approve minutes from 1/20/22- Regina Bells moved, Ken Bell Second. Conflict of Interest amendment to Bylaws passed with no objections.
IV. Collaboration with Tehama CountyResource Conservation District- We have submitted an application with a Scope of Work to the TCRCD for start-up funds. Brin Greer from RCD has expressed an interest in using the Manton School students’ 2009 video production to produce an updated, professional video for Manton.
V. Brian Desmet and CalFire Representatives met with Board members on Jan. 31. 2022 to discuss FireWise Communities. We discussed the benefits and whether we, MFSC, should pursue becoming a FireWise community at this time. Joanne Paquin Sproul spoke about the reasoning to not pursue this at this time, as we have a lot to take care of now in getting our 501c3 together as well as the foundation of our Fire Safe Council. Tom Twist had also given information that the grants available to Firewise communities are very minimal (e.g. $500) and that the benefit of lower homeowner’s insurance is very low and very few insurance companies are yet on board for it. Also that the record keeping of hours and recertification every year is cumbersome. The MFSC asked CalFire members at this meeting what they thought the best route for us to take at this time is, and their response was “Shaded Fuel Breaks” and working with Resource Conservation District. We talked about how aligning our projects that are prioritized through the community survey should take precedence at this point.
VI. Treasurer’s Report- Renee Timmons reported that the December’s report has been amended as ending with $100 in the bank since the Board members who had donated money for various costs had all agreed that their payments were donations (except one for the 501c3 payment).
The MFSC account for January was:
$4,720 in donations.
$1,036.35 in expenses.
$3,783.64 in account.
Joanne Paquin Sproul said that she had received a quote from Farmer’s Insurance (Matt Iles in Palo Cedro), for Board members and event coverage for $1,486.99 per year. Coverage was approved with no objections.
VII. Survey: Janet Jensen reviewed the suggestions made by Bob Cords and Marion Rocksvold and added to by members from last meeting. These ideas had been rolled into the survey that was mailed out in February, and the MFSC put them on charts with sticker “dots” marking the mailed in, texted, emailed or called in answers that we have received so far. People in the audience were asked to put 3 stickers up for the projects that they felt were most important. This is the beginning of the survey that will be completed by March 13.
VIII. Committees- Elliott Proffitt led discussion about forming committees related to the major projects for the MFSC. His ideas from the community input include: *Identify water sources, to improve them and have evacuation plans; *Funding for major projects; *Workshops & Work parties; *Educational events; *Work on partnerships & working with more organizations. Elliott’s suggestion is that we try to get leadership for these projects. This first committee meeting will be Monday, Feb. 21, 6:00pm at the Fire Station. A hand-raise was called and several more community members signed up for working on committees.
IX. Chili and Cornbread Cook-off and Educational Workshop- Brin Greer from RCD will be helping with the Ice Cream Social. OES (Office of Emergency Services), CalFire, and the Fire Hawk Helicopter will be a part of the fundraiser. The Shasta County Educational Trailer will be on loan for the event. Discussion was made about the event being a family event with activities for kids, including kids being a part of the Chili and Cornbread Cookoff. Renee Timmons brought up that this should be one of committee groups when we meet on Monday.
X. Address Signage- Joanne Paquin Sproul researched offering reflective address signs to the community. The price of the signs prohibits it being a fundraiser but it will be a service offered to people who may need these. CalFire has said that reflective address signs “help to insure quick response, including fire and emergency.” Members agreed that this should be pursued. Heather Boone is further researching it.
XI. Open Discussion- Trey Hiller brought up that we need a relationship with Lassen Fire Safe Council, that they are so far above us in what they have to offer and we should partner with them. MFSC clarified that we are already working with them and have a Zoom meeting set up with them. Tom Twist re-iterated, “Do what you know, you can’t do what’s nice, or do what you think you ought to. Only do what you can do, do it well and when you develop a little bit, move on and grow”. We, the MFSC, agreed that this is what the TCRCD and CalFire have advised us. As discussion furthered about Shaded Fuel Breaks and Fire prevention, Trey Hiller said that we must remember that money is attached to certain things, that $120 million in Forest health Grant monies had been available for broad scale fuel breaks and “we just passed over a $120 million Fire Prevention grant” that was for evacuation routes and that we have to match resource to grants. The discussion turned to purchasing water tanks and that grants for tanks are not available. A member in the audience brought up that there could be other private, non-government grants available.There was further discussion about using goats and having Biomass chart and workshops. Tom Twist brought up that a “Home Ignition Zone” workshop about home hardening through Shasta County FSC will be coming up and that he will give us the dates.
The meeting was adjourned at 7:27p,m. Ken Bell moved and Regina Bell seconded.
Manton Firesafe Council Community Meeting Notes from January 10, 2022 at MVFD
MANTON SAFE FIRE COUNCIL Minutes of the Meeting of the COMMUNITY
January 10, 2022
6:00 PM
Location of Meeting: Manton Volunteer Fire Department
Present at Meeting: Board Members, Janet Jensen, Joanne Paquin Sproul, Elliott Proffitt, Renee Timmons, Heather Boone.
Attending, Jeff, Jones, Ken and Regina Bell, Brian Wright, Jon Barrett, Brand Carter, Paul Crabtree, David Sproul, Philip Lee, Hal Sawyer, Carl Gehassi, Mary Parker, Pat Dwyer, Tom Carrier, and Bob Cords.
The meeting was called to order at 5:59 PM on January 10, 2022 at Manton Volunteer Fire Dept. by Janet Jensen.
I. Review of Previous Minutes
The previous meeting notes were approved with no objections. This is the third community meeting since the inception of the council in November 2021.
II. New Business:
Jon Barrett, and Brian Wright Guest speakers from the Tehama County Resource Conservation District and Cal Fire were introduced.
Jon Barrett began his presentation explaining their role is to assist the community with efforts from project development, assisting with planning and permits, environment compliance and actual on the groundwork. He suggested we involve the Unit Forester from inception which helps considerably with approvals. (Dawn Pedersen). He discussed the work that has been completed and what future projects are scheduled. Right now, they are in the process of masticating and clearing along 36. They have projects developed for Forward Mill Road and Wilson Hill Rd. (They are currently working with the Shasta RCD for the clearing, traffic control and funding to clear the Wilson Hill of dangerous fire fuels. The council offered to utilize our website, and facebook page to notify the community when the work begins as their will be traffic control going on throughout the project.) They are also working
with Sky Ranch and Mineral on water projects for fire protection and wildlife habitat. Lanes Valley and Ponderosa Way are also on the list for clearing. We learned that private property projects and equipment requests need to go through a different approval process with Cal Fire. Projects are submitted to Susanville. Hazen clearing will continue the next phase of grant funding next year. Some clearing has already been done. He further explained the deadline for Cal Fire grants for this year is February of 2022. Cal Fire has a lot of funding to give out for fire prevention, prescribed burns etc. Once we know our priorities, they will assist with us with funding. Renee explained that the council is not yet ready to submit projects for Cal Fire Grant funding, however we will be submitting requests for funding from the RCD block grants that are currently available. Additionally, a survey will be sent shortly to the entire community for needed projects, they will then be prioritized and submitted for future funding. You can go to RCD's website to see their current projects. Resource Conservation District of Tehama County (tehamacountyrcd.org) Jon suggested we begin the process of becoming a Fire-Wise Community which enables us to obtain more assistance etc. Our formation of the Manton Fire Safe Council has already begun that process.
Guest Speaker, Capt. Brian Wright, Cal Fire Tehama County. Brian was asked to cover evacuation procedures during a fire. Tehama County Sheriff's office is notified immediately of a fire. If they are not available, Cal Fire personnel will go house to house notifying residents they need to evacuate. (Manton Fire Safe Council will continue working on evacuation plans as part of our project development.) Sierra Pacific is also notified so they can open the gates on their properties. Sierra Pacific monitors the radio and is alerted.
Residents can go to Tehama County fire.org and register for alerts on your phone for emergency updates. Brian also discussed inspections of homes in Manton. A new Defensible Space Coordinator has been hired and is currently being trained for our inspections. Assembly Bill 38 for the State of California now requires home inspections for any home sold in California. Pat Dwyer asked about structures that currently do not have defensible space clearing. Brian explained that the only structures they can enforce the defensible space requirements are habitable structures. Out buildings, RV's, and all other structures they can not enforce. The question was asked about absent landowners that have not cleared their property of dangerous fuels as there are quite a
few in Manton. RCD can assist with locating these landowners and assisting with the requests to clear the property. Concerns were expressed about the process PG&E has used during the tree removal process this fall. Dead and fallen trees are laying throughout Manton, resulting in additional fire and road hazards. The sub-contractors did not communicate with each other or with the homeowners on many occasions. We are unable to get PG&E to respond to the cleanup, in fact the sub-contractors are still coming back and marking additional trees for removal. Brian and Jon suggested we contact our State Representative. Manton Fire Safe Council, will draft a notification to Assemblyman Gallagher and Supervisor Garton for resolution. Tom Carrier provided valuable insight into the PG&E ditches and the entire process of how and why the Manton Fire Safe Council began. It's not feasible to take over the ditches ce we do, we are responsible for the maintenance and safety of the water delivery systems etc. He suggested we install overflow tanks throughout the town along the ditches for fire prevention. The water comes in from the overflow of the ditches and the fire apparatus can then be attached to fight the fires. The California Wildfire Prevention Plan, (CWPP) was approved in 2017 and has the water tank purchases written in the document.
Note: For future projects, the Manton Fire Safe Council will be establishing committees under the direction of our Project Chair to coordinate and complete those assigned projects.
III. Survey and Proposed Projects.
Janet explained that a survey will be sent shortly to all residents of Manton requesting ideas for needed projects. All suggestions will be considered. Bob Cords presented the MVFD priorities as the Assistant Fire Chief for the Volunteer Fire Department.
The biggest threat is the Battle Creek (South Fork) drainage. The fuels have not burned and the slope, wind direction and the fuel load make it very susceptible to fire. Suggested requesting funding to clear that area. Evacuation Planning- Cal Fire has fundamental plans in place and we need to work with them on getting the plans out, identify first what has already been done. Identify and mark water sources, stand-pipes, addresses. Especially the Shasta side of the town, as there are limited water supplies for fire. The Tehama side has the Boole ditch. Crooker/Harrison ditch ponds are so full of debris and have not been
taken care of. They cannot pull water into the water tender during a fire. Rehab the ponds.
These projects could also be a financial incentive for the insurance companies. Defensible space, Chipper program, clearing, labor and education. Bob also suggested we request funding from the Apple Fest Board for start-up funds.
He also suggested working with the Conservancy (or on our own) to address invasive species, i.e., Scotch Broom and Star Thistle. Both fire prone. Brad Carter said that if we wish to seek funding through the Lassen Fire Safe Council, until we get our 501c3, the BCWC would be willing to sponsor us with their 501c3.
IV. Approval of Bylaws
The draft Bylaws were sent out to the community, and we received no comments. Janet asked if there were any objections to the bylaws as they are currently written. No objections were raised. Heather Boone made a motion to vote, and Pat Dwyer seconded. The vote was unanimous in favor of approval. Since the bylaws are now approved, the Board members will submit the request for the 501C immediately as well as the official Non-Profit status registration with the State. (Note: Both have been completed as of 1/11/21)
Janet then let the members know that we sent a letter to the Battle Creek Watershed Conservancy requesting to work together on projects and asked for a status of remaining funding from the previous Fire Safe Council. There has been no response yet.
V. INSURANCE
Joanne notified all that we are still pursuing insurance with Matt Isles threw Farmers Insurance. Matt stated, "It may take a while, to find an underwriter but we will get it." The Board needs to maintain insurance for personal liability as well as for fundraising events.
VI. TREASURER REPORT
Renee reported on the status of private donations and provided a spreadsheet of all the funds that have been spent for start-up of the council. We are working on a Scope of Work to submit a request for funding for our first year from RCD from their Block Grant Funding. We have also begun accepting donations. We will have a chili cook off in the spring to raise additional dollars.
VII. PROGRESS REPORT
Renee discussed the Board's accomplishments during the last 2 months. We have become a stand-alone organization, developed our mission statement, officers were elected, applied to become a 501c3, passed new bylaws, established a website, email, phone number, bank account, tax i.d. number, mailing address, and started a face book page.
VIII. ACTION ITEM CHART
As Project Chair, Elliot developed and displayed an Action Item Chart that effectively explained how we would begin the process of committees and action items covering the diversity of the community, languages, locations etc. Wild Fire Recovery actions, Public health, Safety Evacuation, Wildfire Response, Plans and Regulations, Landscape Treatments and Community Engagement was also included. Elliott was also thanked for his efforts developing our website at Mantonfiresafecouncil.org. Email is MFSC@mantonfiresafecouncil.org
IX. Agenda and Time of Next Meeting
The next meeting will be held at 6:00 PM on February 14, 2022, at: the Manton Volunteer Fire Department. Volunteers for projects will be needed. Please email us if you are interested. Please spread the word. We need all hands-on deck.
X. Adjorn
The meeting was adjourned at 7:30 PM by JANET JENSEN.
Manton Fire Safe Council Agenda January 10, 2022 at Manton Volunteer Fire Station
Jon Barrett of Tehama County Resource Conversation Department
Speaker from CalFire/Ishi Crew
Approval of new MFSC Bylaws
Survey information for MFSC member’ project concerns
January 10th at 6:00 PM at the Manton Volunteer Fire Department (next the Cal Fire station)
Wilder Than Wild: Forest, Fires and the Future Film Screening and Panel Discussion By Fire Safe Council of Siskiyou County
Wilder than Wild: Fire, Forests and the Future, a film by Kevin White and Stephen Most, is a one-hour documentary revealing how fire suppression and climate change have exposed Western landscapes to large, high intensity wildfires.
This screening event is part of FIRELIGHTING, an initiative to bring the documentary to northwestern California through community screenings followed by panel discussions.
The event will highlight perspectives on building resilience in fire-prone areas, including management through prescribed burns and tradition of cultural fire by California tribes.
Hosted by the Fire Safe Council of Siskiyou County
Panel Guests: Will Harling (Mid-Klamath Watershed Council), Bill Tripp (Karuk Tribe Dept. of Natural Resources), Bryan Schenone (Siskiyou County OES), Heather McRae (Klamath National Forest), Jake Burgess (CALFIRE), Julie Thrupp Titus (Wildland Fire/Fuels Specialist), Kevin White and Stephen Most (Filmmakers)
Wednesday, Janurary 12,2022
5:30 PM Virtual screening via Zoom
6:30 PM Panel Discussion and Q&A
Free Event. Register at www.firesafesiskiyou.com
https://firesafesiskiyou.com/wilder-than-wild…/ The next Fire Safe Council of Siskiyou County Meeting will host the screening of the “Wilder Than Wild” documentary. The date is Wednesday, January 12 at 5:30PM via Zoom (link below). The registration link is above. You do not need to register to attend however registration helps us to monitor the number of attendees. Hope you will join us! Topic: Wilder Than Wild Screening
Time: Jan 12, 2022, 05:30 PM Pacific Time (US and Canada) Join Zoom Meeting
https://us02web.zoom.us/j/82715175416… Meeting ID: 827 1517 5416
Passcode: 539154
One tap mobile
+16699006833,,82715175416#,,,,*539154# US (San Jose) Giselle Nova
Joint Coordinator
Fire Safe Council of Siskiyou County
(530) 926-2089
(530) 859-0384 cell
Manton Fire Safe Council Accomplishments of 2021
Manton Fire Safe Council -- 2021 Accomplishments
The Manton Community voted to establish a Manton Fire Safe Council as a stand-alone
organization as opposed to being part of the Battle Creek Watershed Conservancy.
Mission Statement established – The Manton Firesafe Council’s mission to protect
the people and property of the Manton community from the catastrophic effects of
fire through prevention, education, cooperation and action.
Officers were Elected to serve as the MFSC Board of Directors.
Meeting Norms established.
Community voted to have MFSC become a 501c3 – nonprofit corporation.
MFSC Board sent letter to Battle Creek Watershed Conservancy asking about the
status of Red Cross and Allstate Funds and to work together on projects – no response
received.
Draft bylaws submitted to public for review – approval scheduled at the January 10
meeting,
Website established – mantonfiresafecouncil.org
Email address’ established for Officers/Board and general questions.
Chair – Janet Jensen – chairJanet@mantonfiresafecouncil.org
Vice Chair – Joanne Paquin-Sproul – vice-
chairJoanne@mantonfiresafecouncil.org Secretary – Heather Boone –
secretaryHeather@mantonfiresafecouncil.org
Treasurer – Reneé Timmons – treasurerRenee@mantonfiresafecouncil.org
Projects Chair – Elliott Proffitt - projectschairElliott@mantonfiresafecouncil.org
General email – MFSC@mantonfiresafecouncil.org
Mailing address Established – PO Box 524, Manton, CA 96059
Tax ID Number established - 87-4079619
Bank account established.
Community members have donated over $1000 to establish the organization and keep
the community informed.
Start up funds being requested from local funding sources and the RCD (Tehama
Resource Conservation District).
Manton Firesafe Council Bylaws
Here is a copy of the bylaws recently drafted by the Manton Firesafe Council board of directors. We are asking that the community take a moment to read and review. If there are concerns, changes, or comments that need to be addressed, we ask that they be sent to chairJanet@mantonfiresafecouncil.org by the Janurary 5th, 2022. All responses will be collected, reviewed and brought to the general community meeting on January 10th, 2022 at 6P at the Manton Volunteer Fire Station, where a vote to pass the bylaws will take place. These bylaws are being created so that there is a transparent structure and process to functions of the Manton Firesafe Council.
BYLAWS OF THE MANTON FIRE SAFE COUNCIL
I.ORGANIZATION’S NAME
The name of this organization is the Manton Fire Safe Council, herein referred to as
the Council.
II. MISSION STATEMENT
Our mission is to protect the people and property of the Manton community from the
catastrophic effects of fire through prevention, education, cooperation and action.
III. MEMBERSHIP
Membership is automatic for anyone who lives, works or owns property within 96059 zip
code and is at least 18 years of age or an emancipated minor.
No member shall have the authority to commit the Council to any indebtedness or to
raise funds in the name of the Council without prior approval of the Board. No member
shall have the authority to speak for or claim to represent the Council without prior
approval of the Board.
IV. BOARD OF DIRECTORS AND OFFICERS
The Board of Directors shall consist of a minimum of five members to include the Chair,
Vice-Chair, Secretary, and Treasurer. The primary purpose of the Board of Directors shall
be the administration of the Council. All actions and inactions of the Board shall be
based on the Council’s Mission Statement.
The Board of Directors shall serve as unpaid volunteers as defined in the California
Corporations Code Section 5239(b) and shall have general supervision of the affairs of
the Council.
At the option of the Chair, other Council members may be assigned to chair a committee
and shall then assume jurisdiction of the activities of said committee. The chairperson of
each committee shall perform the tasks specified in the Article V on Committees.
The Board of Directors shall maintain Council-related files pertaining to the activities of
each office, each committee, and other activities of the Board. All such files shall be a
permanent record of the Council. When there is a change of Board, officers or
committee chairs, files pertinent to the Board, office, and/or committee shall be given to
his or her successors before the next meeting of the Board of Directors, whenever
possible, but no later than the second meeting.
Term of office.
Directors and Officers shall be elected at the December general meeting of the Manton
Fire Safe Council for two (2) year terms.
Special elections shall be held as necessary.
At a minimum, the roster of officers shall include: Chair, Vice-Chair, Secretary, Treasurer
and Committee Projects Chair.
The Board of Directors may create additional offices as necessary.
There is no limit to the number of terms a Manton Fire Safe Council Member may serve,
either as a Chair or as an officer.
A vacancy may occur by death, infirmity, resignation, or removal by the Board. In the
event of a vacancy in the office of the Chair, the Vice-Chair shall assume the office of
the Chair for the remainder of the Council year.
All other vacancies may be filled by appointment as recommended by the Board of
Directors.
The Board may grant a Director a limited leave of absence without necessitating his/her
replacement.
7. The Board Officers shall serve staggered two-year terms.
Officer Responsibilities:
Chair: The Chair shall function as the presiding official of the Council and of the Board
and exercise supervision of the affairs of the Council subject to the approval of the Board
and/or the Council membership and shall serve as the official representative of the
Council, unless he or she appoints an alternative representative.
a. It shall be the duty of the Chair to plan and pursue policies that will promote the
welfare of the Council, to implement directives authorized by the board and/or
the membership, and to keep the Board and the membership fully advised of his
or her activities.
b. The Chair, with the aid of the Board or Committee Chairs shall develop topics,
contact speakers, and prepare the agendas of meetings.
c. The Chair shall be designated as the agent for service of processes and shall
sign all governmental, informational, or other such forms, as required. The
Board may appoint another Director to serve in this capacity, either for all
matters or for a specific single purpose.
Vice Chair: The Vice-Chair shall preside if the Chair is unable to perform his or her
duties and shall have such other duties as directed by the Chair.
Secretary:
a. The Secretary shall have on hand at all board meetings, all minutes of the past
12 months, all lists of committees and committee members, a copy of the
current bylaws, and a copy of the current Roberts Rules of Order.
b. The Secretary is responsible for archiving all correspondence.
c. The Secretary is responsible for posting approved documents including
minutes prior to the next public meeting.
d. The Secretary will keep or be responsible for the secure storage of the original
or a copy of the bylaws as approved, amended or otherwise altered to date.
e. When a motion is made to take a position on an issue, the Secretary shall
accurately record the wording of the motion, the identity of the persons making
and seconding the motion, and the counts of votes in favor and opposed.
f. The Secretary shall keep accurate minutes of all Board meetings.
g. The Secretary shall distribute the minutes to each board member within 14
days of the next Board meeting.
Treasurer: The Treasurer shall receive and disburse all funds of the Council as directed
by the Board.
h. The Treasurer shall maintain accurate records of all receipts and
disbursements of the council and provide a financial report at general and
board meetings.
i. The Treasurer shall deposit all monies in a bank designated by the board.
j. The Treasurer shall be the chair of the finance committee.
V. COMMITTEES
Standing Committees: Standing committees of one or more members shall pursue
outreach activities, work on ongoing projects or goals that are approved by the Board of
Directors and that benefit the community.
Committee chairpersons shall make monthly progress reports at the Board meetings and
shall present as requested at General council meetings.
Permanent Standing Committees: as needed/to be determined.
VI. MEETINGS
Board of Director meetings: The Board of Directors shall hold meetings to prepare an
agenda for the Council meetings and to conduct any other business that may arise. The
Board of Directors shall set the time and place for these meetings.
The Fire Safe Council meeting shall be a general membership meeting and shall be held
at 6 PM local time on the 2nd Monday every month, subject to change dependent upon
vote at Council meeting.
The meeting time and place shall be advertised in advance to the community at large.
The meeting shall be held at a publicly accessible location in the general vicinity of
Manton.
This meeting is open to all Council members and the public.
The annual general membership meeting of the Council shall be held on the 2nd
Monday of December each year.
The purpose of the annual meeting is to elect officers, to receive reports of committees
and officers, and to conduct other business that may arise.
This serves as the annual corporate meeting.
A Quorum for the Board of Directors meetings, for transaction of business shall be a
majority of the number of existing Directors, at least two (2) of whom shall be officers.
Presiding Officer at Meetings:
The presiding officer at a Board meeting shall be the Chair, however, if the chair is
absent then the presiding officer shall be the Vice-Chair. If the Chair and Vice-chair are
absent, the Secretary will preside.
Voting of the Board:
1. Each Board member shall have one vote.
2. Each Board member may vote on any matter, regardless of any office she/he may
hold.
3. A Board member may be recused from voting if a matter benefits or otherwise affect
his/her personally – recusal may be done by the Director or by a vote of the Board
and shall apply only to a single matter; general recusal is not permitted.
4. Board members may vote by email. Said vote will be memorialized by the Secretary
and shall be included in the Motions Log. Any motion and the record of votes so
taken by email shall be incorporated into the minutes of the next Board meeting as
New Business. Each Board member shall retain the right to prevent an email vote
on any subject and to require a formal meeting of the Board with a quorum to
consider the motion.
5. Voting by Proxy:
a. A Board member may, in writing, present to any other Board member his/her
proxy vote for a specific issue on the agenda.
b. All proxy instructions shall be attached to the minutes of that meeting and votes
recorded as proxies.
c. Proxies may not be used at consecutive meetings nor in closed sessions.
6. Meetings by Telephone or by Internet:
a. Any ordinary or special meeting of the Board members may be held by
conference telephone or similar communication equipment as long as all Board
members participating in the meeting acknowledge affirmatively that each can
hear one another.
b. All such electronically connected Board members shall be deemed to be present
at a meeting of the Board.
c. Any electronically conducted meeting shall have minutes recorded in the same
manner as would be required at a physical meeting.
Agenda for Council General Public Meetings:
The primary focus of the Council public meetings shall be to solicit the public opinions
and to report relevant public information or actions taken by the Board on behalf of the
Council pertinent to the well-being and advancement of the community.
The Council shall conduct such business as scheduled by the Board of Directors,
receive reports from officers and Directors and committees, and shall hear from any
attendee who wishes to bring new business to the meeting.
VII. FINANCE
The Fiscal Year shall be the calendar year, from January 1st to December 31st.
The Finance Committee chaired by the Treasurer, shall prepare a budget and submit it in
November to the Board for review, discussion, amendment and approval. Any Director may
submit amendments to the budget for the current fiscal year. Any amendment must be adopted
by a majority vote of the Board.
The Treasurer shall be responsible for the filing of all required financial reports including state
and federal documents. The Treasurer may be assisted by the Secretary or another Director.
Grants:
No grant application shall be submitted without consideration by the Board and then only after a
motion has been properly submitted, voted upon, and approved. All grants applied for shall
conform to the Council’s Mission Statement.
At the direction of the Chair or the Board, another Committee may be assigned to file, or assist
the Treasurer in filing any grant application or to otherwise seek funds to finance Council
projects.
Prior to submittal of any grant application, the Board shall review, approve the specific grants
application and shall vote on a properly submitted motion to approve or deny submission.
The Finance Committee:
The Finance Committee shall be composed of the Treasurer and at least two other members of
the board.
The purpose of this committee is to provide fiscal oversight for the organization and to report to
the full Board on financial and related issues.
Minutes of the Finance Committee are kept and maintained by the Treasurer; it reports all
activities and presents fiscal information to the full Board at each Board meeting.
The Treasurer and at least one other member of the Financial Committee shall have authority to
sign checks for the organization.
A. Insurance:
1. The Board Members, and Committee Chairs shall be covered by a Directors and
Officers liability policy.
2. The Council shall also be covered by a business general liability policy.
3. The Council may authorize the Board to purchase additional insurance to meet its
obligations under the terms and provisions of this Article.
VIII. NOMINATIONS & ELECTIONS.
At the December Annual Meeting nominees for office must be present
Eligibility for Office:
Any member of the Fire Safe Council who is 18 years of age or older is eligible for
nomination.
Election Voting:
Election is by paper ballot at the December annual meeting with majority vote by present
members or submitted proxy vote.
Installation of the incoming Directors shall take place as the first order of business at the
January Board of Directors meeting.
IX. PARLIAMENTARY AUTHORITY
The rules contained in the most current issue of Robert’s Rules of Order shall govern the
Council in all cases in which they are applicable but only where they are consistent with
these bylaws and any special rules of order the Council may adopt.
X. AMENDMENT OF BYLAWS
These Bylaws may be amended by a minimum 2/3 majority vote of the Board of
Directors.
Directors will be given 30 days’ advance notice to consider any motion to amend the
Bylaws.
All motions to amend the bylaws must be memorialized in writing.
Effective Date: The amended bylaws are effective immediately upon adoption unless
the amendment contains a provision specifying another effective date.
A voting member of the Council may suggest an amendment to the Bylaws by
presenting it in writing to the Board through any Director.
The Director receiving any such suggested change shall present the suggestion for
consideration at the next Board meeting.
The Board is not required to move that the suggestion be submitted for a vote.
The submitting member shall be notified as to the Board’s actions on the suggestion.
DISSOLUTION OF COUNCIL
A motion for the dissolution of the Council may be made by:
A minimum 50% +1 of the voting membership or any motion to bring a vote of dissolution
before the voting membership
Or a motion to bring a vote of dissolution before the voting membership can be
considered by the Board of Directors and must be approved by a unanimous vote of the
Board of Directors, by members present or by proxy.
Upon approval of a motion for dissolution, a general meeting shall be scheduled that is
at least one calendar month in the future.
Prior to holding a vote for dissolution, the Council Secretary shall attempt to notify each
member of the motion of dissolution.
Dissolution shall occur only upon a 2/3 vote in favor by not less than 25% of the voting
membership present at the meeting or by proxy.
After a Council vote approving dissolution, the Board’s officers shall take action to notify
all members of Council, shall wrap up any pending business of the Council, shall not
undertake any new business of the Council, shall take action to preserve the records
and files of the Council for a period of not less than five years, and shall notify the
various government agencies of the dissolution as required by law or rule.
The Council Treasurer shall take action to determine an appropriate nonprofit
organization(s) to receive the Council assets, if any, after dissolution and shall present
her/his recommendations to the Board – the Board shall then vote on the post-
dissolution distribution of assets.
The property of this corporation is irrevocably dedicated to charitable purposes and no
part of the net income or assets of this non-profit shall ever inure to the benefit of any
Director, officer, or member thereof or to the benefit of any private person. Upon the
dissolution or winding up of the corporation, its assets remaining after payment, or
provision for payment, of all debts and liabilities of this corporation shall be distributed to
a nonprofit fund, foundation or corporation which is organized and operated exclusively
for charitable purposes and which has established its tax-exempt status under Section
501(c)(3) of the Internal Revenue Code.
Final dissolution shall take place upon completion of XI.F. and G., or after 60 days
following the vote of dissolution, whichever is later.
________________________________________________________